No surprise rules after the invoice. This overview explains how RioViisuals projects are normally booked and protected.
LAST REVIEWED / AUGUST 2026Every production is different. The exact proposal and agreement sent for your project controls the work. This page helps you understand the normal structure before you inquire or sign.
It is provided for transparency and general information; viewing this page or sending an inquiry does not create a contract or reserve a date.
The project-specific agreement identifies the assignment, date, location, coverage, deliverables, delivery target, production responsibilities, fees, and license. Changes after signing may require a revised scope and additional fee.
A signed agreement and 50% nonrefundable retainer reserve the date. Standard clients pay the remaining balance no later than the scheduled start time on the production date. Approved corporate or institutional clients using Net 30 processing must arrange payment early enough for the remaining balance to clear at least 10 calendar days before production. RioViisuals does not begin production with an outstanding balance.
Coverage follows the agreed schedule. Approved time beyond the scope is billed in 30-minute increments at 1.5× the project hourly rate unless the project agreement states otherwise.
RioViisuals retains artistic discretion over direction, capture, editing, color, sequencing, and selection. Rio chooses the final delivered images; unedited files and every captured frame are not included unless expressly stated.
Copyright remains with RioViisuals unless a written transfer says otherwise. The client receives only the usage license stated in the project agreement. Paid media, broadcast, packaging, outdoor, merchandise, resale, third-party use, and extended terms may require additional licensing.
Unless RioViisuals is hired to handle them, the client provides accurate schedules, approvals, access, permits, credentials, shot priorities, property permissions, and participant/model releases needed for the assignment.
Delivery method, file types, expected quantity, turnaround, and any rush selects appear in the project scope. Download and back up final files promptly; long-term archival availability is not guaranteed unless contracted.
The final project agreement includes the dates, notice periods, weather plan, rescheduling terms, cancellation fees, force-majeure language, and any travel commitments that apply to that specific production.
RioViisuals may stop or refuse work when conditions are unsafe, unlawful, harassing, discriminatory, or materially different from the agreed production. Any resulting obligations are handled under the signed agreement.
The signed project agreement—not this web overview—is the controlling contract. RioViisuals agreements are governed by Michigan law, with venue in Wayne County unless the signed agreement says otherwise.
A professional agreement should make the project easier to understand—not make the client feel trapped.